Our Church Constitution

CONSTITUTION

Article I                                Name

Article II                                Purpose

Article III                                Doctrine

Article IV                                Associations

Article V                                Membership

Article VI                                Ordinances

Article VII                                Church Officers and Boards

Article VIII                                Finances

Article IX                                Missions

Article X                                Auxiliary Organizations

Article XI                                Standing Committees

Article XII                                Special Committees

Article XIV                                Licensing

Article XV                                Ordination

Article XVI                                Church Polity

Article XVII                                Amendments

Article XVIII                        Non-Profit Organizations

Amended Records

CONSTITUTION

Of

CALVARY BAPTIST CHURCH

Fulton, New York

ARTICLE I - NAME

The name shall be CALVARY BAPTIST CHURCH OF FULTON, NEW YORK, INC.

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ARTICLE II - PURPOSE

It shall be the purpose of this church to magnify the person, work and program of the LORD JESUS CHRIST; to promote the worship of the Triune God;  to preach the gospel message of salvation by word and deed to our local community;  to build up the believers in the “most holy faith” (JUDE 20);  to administer the two (2) ordinances of the New Testament (believer’s baptism and the communion of the Lord’s Supper);  to provide Christian fellowship; to promote an active missionary program at home and abroad consistent with the church’s doctrine and practice;  and to “earnestly contend for the faith which was once delivered unto the saints” (JUDE 3).

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ARTICLE III - DOCTRINE

The doctrine of this church shall be in conformity with that generally accepted by fundamental Baptist churches and expressed in our Statement of Faith, as attached.

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ARTICLE IV - ASSOCIATIONS

As a New Testament church cannot “join” anything outside itself, but only affiliate therewith on the grounds of fellowship,  this church declares itself to be in fellowship with the General Association of Regular Baptist Churches,  the Mid-State Fellowship of Fundamental Baptist Churches and the Empire State Fellowship of Regular Baptist Churches.  We reject fellowship with any Church or group which does not accept the authority of the whole Word of God, or which permits the presence of modernism or modernists.

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ARTICLE V - MEMBERSHIP

The membership shall consist only of those who have professed faith in the Lord Jesus Christ as their personal Savior. Giving evidence in their lives of being new creatures in Christ Jesus (II CORINTHIANS. 5:17): having declared themselves in accord with the principles, practices and doctrines of this church as stated in the Covenant, Statement of Faith, and Constitution, and whose names appear on the membership roll of this church.

SECTION 1: RECEPTION OF MEMBERS

Paragraph A:  Mode

Candidates may become members of this church in one of four (4) ways:

(1)        by baptism

(2)        by letter from another church of like faith and practice

(3)        by statement of Christian experience

(4)        by restoration

Paragraph B:  Procedure

Candidates for church membership shall appear personally before the Pastor and Deacons to be interviewed in relationship to their Christian experience.  Having given personal testimony before the church and having been recommended by the Deacons, the name shall then be submitted to the church for its action.  Three-fourths (3/4) of the votes cast shall be required for reception into membership.

SECTION 2: DUTIES OF MEMBERSHIP

Paragraph A:  Responsibilities

Members shall strive to keep their covenant obligations.  They should honor and esteem their Pastor, pray for him daily,  and assist him in carrying out the program of the church.  They will endeavor to preserve the unity of the church and,  if at any time they find themselves unchangingly opposed to the doctrines and procedures of this church (as described by the Doctrinal Statement and Church Covenant),  they will not seek to disrupt its fellowship,  but will quietly withdraw from its membership.

Paragraph B:  Attendance

Each member of the church is expected to attend its meetings, to work for its increase,  to guard its good name in the community,  and to keep the Clerk informed as to his residence.

Paragraph C:  Financial Responsibility

Every member is expected to contribute to the financial program of their church with their tithes, and offerings.

Paragraph D:  Voting Privileges

Only active members eighteen (18) years of age and above shall be eligible to vote upon corporate matters,  which shall include, but not be limited to , buying,  selling,  or mortgaging of property,  or election of officers.

SECTION 3: DISMISSAL OF MEMBERS

Paragraph A:  Letter

A letter of dismissal may be granted to any member in good and regular standing, upon recommendation of the Deacons and vote of the members present at a business meeting.  The letter shall be addressed to some particular church of like faith and practice.

Paragraph B:  Certificate of Standing

Members not in good and regular standing, or those desiring to unite with a church not of our faith and practice, may be given a Certificate of Standing to date.

SECTION 4: DISCIPLINE OF MEMBERS

Paragraph A:  Responsibility

The purpose of church discipline is to maintain its spiritual and doctrinal purity.  Preceding any disciplinary action, Matthew 18:15-17 shall be followed.  The matter of discipline of the membership shall be in the hands of the Deacons assisted by the Pastor, but in cases of expulsion from the membership.  Final action must be taken by the Church.  No member shall be expelled until every effort has been made, including, if physically possible, personal visits to reclaim him (her) for Christ and the church.

Paragraph B:  Inactive List

Members failing to support the church: by their attendance within a period of three (3) months, without legitimate excuse, shall be listed as “inactive” by the Deacons after contacting the member.  “Inactive” members shall not have the right to vote or hold office.  “Inactive” members may be reinstated to “active” membership by their regular attendance and a satisfactory statement to the Deacons of their intent to fulfill their duties as members.  Members classified as “inactive” for more than three (3) months may be removed from the church membership roll subject to Paragraph A of this section.

Paragraph C:  Offended and Quarreling Members

Offenses are inevitable and it is important that they be settled privately according to the pattern outlined in Matthew 18:15&16.  Members are to seek reconciliation in a spirit of love when offenses occur whether noticed by the offender (Matthew 5:23&24) or the offended person.  However, if the parties involved will not follow this pattern, or if, upon following it, reconciliation has not been reached, the Pastor and Deacons may need to become involved in order to preserve the peace of the church.  No report of a derogatory nature against ANY member(s) is to be communicated to others or before the church in a business meeting until:

 (1) The report is presented to the offender in private according to Matthew 18:15 and Galatians 6:1; and

(2) Shall have been communicated to the Deacon Board according to Matthew 18:16 and Galatians 6:1.  This report is to be presented in writing and signed by the accuser.

Paragraph D:  Rebellious and Divisive Members

Scripture warns against the harm of a “factious person” (Titus 3:10, “heretic”),  and of one who is “disorderly”,  (2 Thessalonians 3:6), or Persons who rebel against the spiritual leadership of the church,  who gossip,  who endeavor to influence others against leadership, who promote divisions and who make trouble in the church are to be disciplined according to scriptural guidelines.

The Pastor and Deacons shall act with love (2 Timothy 4:2) and grace, but they are required to proceed immediately to deal with any member engaged in, secretly or otherwise, obstructing the work or disturbing the peace of the church. Conduct such as gossip or backbiting, falsehood, slander, conspiracy, immorality are unscriptural and detrimental to the life of the church.  Such persons are to be admonished by the Pastor and Deacons, after much prayer, with love and frankness according to Titus 3:10.  If the attitude and actions persist, the Deacon Board shall make a recommendation to the church body.

Paragraph E:  Accused Members

If a member is accused by another member in good standing of a violation of the Church Covenant or of doctrinal, immoral of un-Christian conduct, such charges must be submitted in writing to the Deacon Board by the accuser.  When such charges have been presented, the Deacon Board shall investigate the following:

(1)        whether or not the pattern of Matthew 18:15&16 is applicable and has been followed:

(2)        whether or not the charges appear to be valid.  If the charges appear to be serious and valid, the offender shall be asked to meet with the Deacon Board at a time that is reasonable to receive a full and fair hearing.  The accused shall have at least two weeks written notice of such hearing and be informed personally of the nature of the charges.  If the accused does not appear in answer to the summons, the Deacon Board shall recommend to the church the exclusion of such member.

By majority vote the Deacon Board may acquit the accused if the charges appear untrue, of if there is evidence of genuine repentance and restitution on the part of the accused, or they may vote for such discipline as the case may warrant.  Discipline short of expulsion from membership shall be at the discretion of the Pastor and Deacons.  The membership shall be informed of such action.  If expulsion is recommended, the accused may appeal to the entire church for a hearing.  The church shall then decide whether to hear the case or whether it will act, without such hearing, upon the recommendation of the Deacon Board.  The purpose here is to give full protection to any member who may be accused, and allow the membership the opportunity to protect the church from interruption by time consuming details which could be harmful to the young and discouraging to the membership.

SECTION 5: TERMINATION OF MEMBERSHIP

Paragraph A:  Mode

Membership may be terminated in the following ways by congregational vote:

(1)        Death of the member. (No church action required)

(2)        Written request of the member.

(3)        Written request for the transfer of membership.

a.        Removal by Letter of Transfer.  Any member in good standing: may be removed, by Letter of Transfer, to the fellowship of another church of like faith and practice upon written request of that church.

(4)        Discipline.  A member may be removed from membership as a result of any of the disciplinary actions described in this section.

Paragraph B:  Procedure

Exclusion from membership shall be an action of the majority of the church members eligible to vote.  Notice shall be given at a regular church service no less than ten (10) days in advance.  There will be no voting by absentee ballot, and abstentions are not to be recorded.  Exclusion from membership shall stand as final action of discipline until the person returns and makes things right according to Scripture.

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ARTICLE VI - ORDINANCES

SECTION 1: BELIEVER’S BAPTISM

Those professing saving faith in Jesus Christ as personal Savior shall, by the Pastor or some person authorized by the church, be immersed in water in accordance with the Scriptural teaching. Baptism shall be a prerequisite to church membership.

SECTION 2: LORD’S SUPPER

The Lord’s Supper (communion) shall be served to the assembled church by the Pastor, or some person designated by the church, and the Deacons on the first Sunday of each month, and/or at the discretion of the Deacons.  Since it is the Lord’s Table none who are His shall be barred, but the Pastor shall frequently state the Scriptural order, which places obedience in matters such as Baptism as a prerequisite to the Lord’s Supper, and shall explain the meaning of the ordinances.

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ARTICLE VII - CHURCH OFFICERS AND BOARDS

SECTION 1: CHURCH OFFICERS

Paragraph A:  Officers

The elected officers of the Church shall be Pastor (or Pastors), Deacons, Trustees, Church Clerk, and Sunday School Superintendent.  The Bible clearly teaches that responsibility for the spirituality of the home and of the local church rests upon men. (References:  Acts 6:3&4; I Peter 4:10&11, 5:1-3; I Corinthians 14:34+35; Titus 1:5-9; Ephesians 5:22, 6:9; and I Timothy 2:8, 3:13).  Therefore, in light of these scriptures, in providing officers for the government and administration of this local Church, the Pastor(s), Deacons, and Trustees shall be men.  No limitations of service because of implied greater of lesser spirituality, shall be placed upon one office as opposed to another.  The spiritual qualifications cited in this Article apply equally to all officers of the Church.

Paragraph B:  Qualifications

All officers shall be spiritually mature, of unquestionable Christian character, loyal to the Word of God, dedicated and devoted to the Lord Jesus Christ and to the spiritual and material welfare of this Church.  They shall also be faithful in attendance and participation, both in regular services and business meetings of the Church.  They shall be of exemplary Christian deportment, abstaining from worldly influences and fleshly lusts, which war against the soul, separating themselves from bad habits and occasions of stumbling.  In the light of I Timothy 3, the home and family relationship must be considered as well as individual qualifications.  Officers shall subscribe unequivocally to the doctrine of this Church.  Any officer unable or unwilling to fulfill the duties of his office shall resign.  If any officer refuses to subscribe to the Covenant, Statement of Faith, and Constitution shall have his resignation requested by the Deacons.  If it is not received within a reasonable time, the office shall be declared vacant by vote of the Church.  New officers shall assume their responsibilities at the close of the Annual Business Meeting.

Paragraph C:  General Duties

It shall be the duty of all officers;

(1)        to support all phases of the Church effort by their prayers and attendance to the greatest extent possible,  contribute as good stewards,  attend their duties faithfully,  and attend consistently the meetings pertaining to their elected office.

(2)        to cooperate with any other officers in the performance of their duties as the Lord enables.

(3)        to initiate suggestions,  new ideas and methods for the improvement of any phase of our local testimony.

Paragraph D:  Vacancies

In the event of a vacancy occurring in an elective office, the Board of Deacons shall choose from the Church membership, a person to fill the office until the next Annual Business Meeting; at which time the church body shall elect a person to fill out the unexpired term.

SECTION 2: PASTOR

Paragraph A:  Qualifications

The Senior Pastor of this Church shall be a man ordained by a fundamental Baptist church who has indicated in writing to the Clerk of the Church, or the chairman of the Pulpit Committee, his agreement with the Covenant, Statement of Faith, and Constitution of this Church.  This agreement shall be affirmed each year at the Annual Business Meeting and such statement shall be entered in the minutes of said meeting.  He must also meet the qualifications set forth in the New Testament for his office as Pastor, Elder and Bishop of the local church (Acts 20:17-32; I Timothy 3:1-7; Titus 1:5-9; I Peter 5:1-4).  No man who is a member of, or in sympathy with, a secret society,  nor a divorced man (whether unmarried or remarried),  nor a man married to a divorced of unsaved woman,  shall be Pastor of this Church (II Corinthians 6:14-18).  In addition, the Pastor shall also indicate convictions against alcoholic beverages, the use of tobacco in any form, and gambling in any form (I Corinthians 8:9-13, 10:31,32).

Paragraph B:  Duties

(1)        To present a balanced pulpit ministry, reaching the lost and edifying the saints.

(2)        To faithfully preach the Gospel of the Lord Jesus Christ,

(3)        To administer the ordinances of the local church.

(4)        To preside at all prayer meetings and all meetings of worship unless otherwise provided for, whether such meetings are held on the Lord’s Day of during the week.

(5)        To regularly visit ones from this congregation who are hospitalized or ill at home.

(6)        To periodically visit all members and friends of the congregation.

(7)        To be willing to visit prospects for salvation or church attendance.

(8)        To conduct classes for candidates for baptism and church membership.

(9)        To be member ex-officio of all Church boards and committees, except auditing.

(10) To regularly meet with the Deacon and Trustee Boards.

(11) To submit a written report quarterly and annually to the Church.

Paragraph C:  Call

The procedure for calling a Pastor shall be as follows:

(1). Upon recommendation by the Pulpit Committee, the candidate shall be presented to the church, and minister in the pulpit.

(2). Notice of the meeting to vote on the proposed candidate shall be given from the pulpit two (2) Sundays immediately preceding the meeting.  This meeting shall be scheduled within seven (7) days following his ministry in the pulpit.

(3). The election requires an affirmative vote, on the first ballot,  of three-fourths(3/4) of the voting members present.  Any abstention shall be considered a “no” vote.  The candidate shall not be reconsidered for this vacancy.

(4). The candidate shall be notified of the decision. in writing by the Chairman, or Secretary, of the Pulpit Committee promptly following the vote.

(5). The Pastor shall be called for an indeterminate term.

Paragraph D:  Termination of Ministry by the Pastor

The Pastor shall give the church a notice, in writing, not to exceed sixty (60) days,  and not less than thirty (30), of his intention to discontinue as Pastor,  unless otherwise mutually agreed by both parties.

Paragraph E:  Termination of Ministry by the Church

The church may terminate the ministry of its Pastor by a three-fourths (3/4) vote of those present at a special business meeting called for this purpose.  The Deacons shall call a meeting of their own volition or on the demand by a statement of charge signed by one-forth (1/4) of the active, voting members of the church.  Such a petition may be circulated only after the following, the person or persons shall make the charge to the Pastor personally:  at a Deacons meeting.  The discussion meeting shall be called prior to, but not on the same day as, the business meeting called for the vote.  No public discussion of the matter shall be allowed at the meeting at which the vote is taken and the vote shall be by ballot.  The meeting shall be moderated, by a man selected by the Congregation.  If the Pastor’s ministry is to be terminated, the vote serves as due notice to the Pastor that his term of office shall cease at a time not more than two (2) months from the date of the vote.  However the Deacons shall have the authority to terminate the Pastor’s ministry at any time within the two (2) months period, should they deem it to be for the best interest of the church to do so.  In such case the full two(2) months regular salary shall be allowed along with a provision for two (2) months housing.

Paragraph F:  Salary and Vacation

The Pastor’s salary shall be mutually agreed upon by both parties involved.  The church shall make every effort to properly support its Pastor to the best of its ability.  The Pastor shall receive at least two(2) weeks vacation the first year and vacation according to the following schedule:

3 weeks for his second(2nd) year

4 weeks for his third(3rd) year

5 weeks for his fourth(4th) year

6 weeks after ten(10) years

7 weeks after fifteen(15) years

8 weeks after twenty(20) years

With no more than three(3) consecutive weeks at one time, and there shall be no cumulative build up of vacation time.

SECTION  3: DEACONS

Paragraph A:  Term

The term of office shall be for three (3) years and arranged to end alternately. There is no term succession limit to this office.  It shall take a vote of three-fourths (3/4) of the members at any Annual Business Meeting.

Paragraph B: Qualifications

Each Deacon of this Church shall be a mature Christian man who has manifested a thorough knowledge of, and a consistent walk in the Word of God.  He shall meet the qualifications as set forth in the New Testament,  (Acts 6:3; I Timothy 3:8-13; Titus 1:5-9) and his wife shall meet the qualifications of I Timothy 3:11.  A Deacon must also meet the same qualifications as that of the Pastor in regards to secret societies, marital status and questionable indulgences (Article VII Section 1 Paragraph A).  In addition a Deacon must be faithful in attendance at the Sunday and midweek services of the Church.

Paragraph C:  Organization

The Deacons shall elect from their number a chairman and secretary.  The former shall preside at their meetings and have general oversight of their work.  The latter shall keep a faithful record of any important work, acts or transactions performed by the body.  Meetings shall be held at the call of the chairman, Pastor or two-thirds (2/3) of the full number of Deacons, which shall constitute a quorum.

Paragraph D:  Number

The number of Deacons shall be determined by the needs of the church, with a minimum number of four (4) : providing there are sufficient spiritually qualified men.  The exact number of Deacons, shall be determined by the Church at the January Business meeting.

Paragraph E:  Duties

The duties of the Board (individually and/or collectively shall be:

(1)        To have general oversight of the spiritual welfare of the Church, and  meet  once a month to pray.

(2)        To exercise discipline within the Church in accordance with Article V of this constitution.

(3)        To aid the Pastor in his duties.

(4)        To provide leadership and suitable speakers for public meetings in the absence of the Pastor.

(5)        To review all sponsors, speakers, or groups used in any programs identified with the Church, and if they have not had prior approval,  to approve them in order that they may serve.

(6)        To prepare, as well as distribute, the elements at services wherein the ordinance of the Lord’s Supper is observed.

(7)        To collect and administer the Benevolent Fund for those in need.

(8)        To examine candidates for the ordinance of baptism and/or membership, and to assist at services for the observance of the ordinance.

(9)        To conduct, or assist the Pastor in visitation.

(10) To review the Church membership roll as specified in Article V.

(11) To conduct a survey, by questionnaire, of the membership at least every three (3) years to determine any area of the ministry in need of attention.

(12) To review with the Pastor the results of the survey.

(13) To insure that counselors are prepared and present to assist with individuals responding during an invitation or showing other evidence of spiritual need.

(14) To show hospitality to visitors and strangers.

(15) To recommend to the congregation any changes in the time of stated meetings of the Church.

(16) To keep minutes of their monthly meetings in a permanent record; and to submit a written report quarterly and annually to the Church.

SECTION 4: TRUSTEES

Paragraph A:  Term

The term of office shall be for three (3) years and arranged to end alternately.

Paragraph B:  Qualifications

Each Trustee of this church shall meet and maintain the leadership standards established and in force at the time of his election.

Paragraph C:  Organization

The Trustees shall elect from their number a chairman and secretary.  The former shall preside at their meetings and have general oversight of their work.  The latter shall keep a faithful record of any important work, acts or transactions performed by the body.  Meetings shall be held at the call of the chairman, Pastor, or two-thirds (2/3) of the full number of the Trustees.  Two-thirds (2/3) of the full number of Trustees shall constitutes a quorum.

Paragraph D:  Number

There shall be three (3), six (6), nine (9), or twelve (12) Trustees as is required by the State of New York.  The exact number of Trustees shall be determined by the needs of the church at the January business meeting.

Paragraph E:  Duties

The duties of the Board of Trustees (individually and/or collectively) shall be:

(1)        To assume full charge of the Church property, including the used of same, enforcing all rules and regulations and being responsible for its care and maintenance in arranging for needed repairs and services.  To obtain the approval of the Church when these repairs and additions total more then five hundred dollars ($500.00).

(2)        To represent the Church in all legal matters.

(3)        To provide for the proper care of the money received by the Church, and to instruct the Treasurer as to its expenditure.

(4)        To have management of the financial affairs of the Church, including the payment of all salaries, wages, and other obligations.

(5)        To supervise and dismiss a custodian(s) and employee(s) in other positions created by the membership and deemed necessary for the maintenance of the Church property and the physical welfare of the local ministry.

(6)        To present to the Church, at the Annual Business Meeting, the budget for the continuation of the local ministry of this Church for the year, including those funds necessary for the Sunday School ministry and the Missionary Budget, excepting the Benevolent Fund.

(7)        To inspect annually all Church property for need of repair and upkeep.

(8)        To show hospitality to visitors and strangers.

(9)        To assist, as needed, in the observance of the ordinances of the Church.

(10) To keep minutes of their monthly meetings in a permanent record, and to submit a written report quarterly and annually to the Church.

SECTION 5: SUNDAY SCHOOL SUPERINTENDENT

Paragraph A:  Term

The Church shall elect the Superintendent to this office for a term of one (1) year.

Paragraph B:  Qualifications

The Sunday School Superintendent shall meet the same qualifications as outlined for Deacons.

Paragraph C:  Duties

The duties of the Superintendent of the Sunday School shall be:

(1)        To cooperate with the Pastor and Deacons in the general program of the Church.

(2)        To have general supervision of the Sunday School, teachers, officers, and Sunday School programs.

(3)        To preside at meetings of the Sunday School Teachers.

(4)        To appoint all teachers for the Sunday School, in consultation with the Pastor and Deacons.

(5)        To direct the Secretary of the Sunday School to keep minutes of the business meetings of the Sunday School in a permanent record.

(6)        To direct the Sunday School Treasurer to keep, in a permanent record, the financial transactions of the Sunday School and to submit a written report quarterly and annually to the Church.

SECTION 6: TREASURER

Paragraph A:  Term

The Treasurer shall be elected to the office for a term of one (1) year, and may not succeed himself for more that four (4) terms.

Paragraph B:  Qualifications

He/She should be a person knowledgeable in financial record keeping.

Paragraph C:  Duties

The duties of the Treasurer shall be:

(1)        To receive and keep and accurate records of all Moneys deposited to the Church account by the Financial Secretary.  To deposit the Moneys in the Church account in a bank as directed by the Board of Trustees.  Books shall be subject to audit annually.

(2)        To make payment of all obligations incurred by the Church and to disburse funds at the direction of the membership, a board, or committee within the authority granted by these by-laws.

(3)        To pay, without special authorization, all salaries, fixed charges, and interests.  He shall pay all other bills after being approved by the Trustee Board.

(4)        To be granted authority to negotiate certificates and investments of funds as directed by the Board of Trustees.

(5)        To meet with the Board of Trustees at their meetings and/or submit to them a written report of the financial condition of the Church at the time of the meeting.  This report shall show current status of all budgetary items.

(6)        To submit quarterly and annually, a written report of the financial condition of the Church.

SECTION 7: FINANCIAL SECRETARY

Paragraph A:  Term

The Financial Secretary shall be elected to this office for a term of one (1) year, and may not succeed himself for more than four (4) terms.

Paragraph B:  Duties

The duties of Financial Secretary shall be:

(1)        Together with one or more of the Trustees, following each Sunday evening service of the Church, to count all Moneys received in the offerings and prepare the same for deposit.

(2)        To keep an accurate account of all Moneys received by the Church,

(3)        To submit weekly to the Treasurer, a report of all Moneys received and deposited, specifying the distribution into various funds, as indicated by the donors or by special offerings, and to submit a similar written report quarterly and annually to the Church.

(4)        To keep an accurate, confidential account of the giving of each individual where possible, and to provide an annual statement of the amount of these gifts to and individual requesting the information of his/her account.

SECTION 8: CLERK

Paragraph A:  Term

The Church Clerk shall be elected to this office for a term of one (1) year.

Paragraph B: Duties

The duties of the Clerk shall be:

(1)        To keep charge of the authorized correspondence of the Church.

(2)        To keep minutes of all business meetings of the Church.

(3)        To keep a current membership list, recording baptisms, reception and dismissal of members, and to provide copies of this list annually for official use.

(4)        To certify annually to the bank(s) the names of officers who are authorized to have access to the safety deposit box(es), and to sign checks for the disbursement of funds.  This should be done immediately after elections.

(5)        To post and file a list of all officers and committees, including their terms of office, after the Annual Business Meeting.

(6)        To keep a file in the church office of notes and clippings of historical or special interest to this congregation.

(7)        To receive and file a copy of all minutes of the business meetings of all boards, standing and special committees, and Sunday School meetings.

  1. To perform such other duties relevant to this office as directed by the action of the membership.

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ARTICLE VIII - FINANCES

SECTION 1: FISCAL YEAR

The fiscal year shall begin on January 1 and end the following December 31st.

SECTION 2: MONETARY PRINCIPLES

The systematic giving of money for the support of the work of the Lord Jesus Christ is worship as well as duty.  It must be kept on plane of voluntary, freewill offerings, untarnished by any hope of material gain.  All members are expected to give regular financial support to the Church and to the advancement of projects it shall sponsor.  In determining the Lord’s portion; we believe and affirm, with the scriptures, that at least one-tenth (1/10) of one’s income should be, faithfully and cheerfully, given by each one, (2 Corinthians 9:6&7). And many can and should give more than the tithe, for all we have belongs to the Lord Jesus Christ. (1 Chronicles 29:14-16; Acts 4:32-35)

SECTION 3: PASTOR’S SALARY

The Pastor’s Salary shall be reviewed and determined at least once a year. Recommendation shall be by the Board of Trustees and included in the annual budget.

ARTICLE IX - MISSIONS

It shall be the policy of this church to always have an active missionary program, supporting efforts that seek to advance the Gospel message both at home and abroad.  The missions supported and missionary speakers shall be known to be in hearty agreement with our Statement of Faith, both in doctrine and in practice, and be Baptist in name and policy.

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ARTICLE X - AUXILIARY ORGANIZATIONS

All major officers of auxiliary organizations and all regular teachers in the Sunday School must be members of this church in good and regular standing.  No organization may support any work or missionary without first receiving the approval of the Deacons and the Missionary Committee.

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SECTION 1: SUNDAY SCHOOL

Paragraph A:  Purpose

The Sunday School shall function as part of the church, not as a separate organization.  The purpose of the Sunday School is to win every scholar to the Lord Jesus Christ as personal savior, and then to instruct him in Christian living including church attendance.

Paragraph B:  Organization

The Sunday School shall be under the general supervision and control of the church.  All Moneys shall be turned over to the financial secretary of the church. The Sunday School Superintendent shall be elected by the church.  The Sunday School council (teachers and officers) shall organize the school as necessary for the most efficient carrying on of its work.  The Sunday School Superintendent shall preside at all Sunday School business meetings, or designate the presiding officer.  The Pastor and Chairmen of the Deacons shall be invited and welcomed at all Sunday School business meetings.

SECTION 2: OTHER ORGANIZATIONS

The church shall establish other organizations as required to fulfill the purpose of this church.  No organization shall be started without the consent of the Deacon Board.  These organizations shall be self-governing, but finally subject to the control of the Church through its Constitution and voted Church policy.  Upon the request of the Pastor, or Deacons, each committee or organization shall present a written report, to the person requesting it, of its forthcoming programs or activities.  At each Annual Meeting of the Church, each organization shall submit a report covering all activities and all Moneys received and disbursed.

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ARTICLE XI - STANDING COMMITTEES

Standing committees of the church are: Auditing, Flower, Hospitality, Missionary, Music, and Nominating.  Additional standing committees may establish by the church upon the recommendation of the Board of Deacons.  It shall be the responsibility of the Board to develop guidelines and duties of the additional standing committees.  Membership of standing committees shall be by annual appointment by the Church unless otherwise specified in the Article.  Recommendations to the Church by the standing committees shall be submitted in writing through the Board of Deacons.  Each standing committee shall submit an oral report quarterly and a written report annually to the Church.  The chairman of each committee is responsible to see that a copy of the minutes of every business meeting of the committee is given to the Church Clerk after said meeting.

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SECTION 1: MISSIONARY COMMITTEE

Paragraph A:  Composition

The Missionary Committee shall be formed consisting of the Pastor, a Deacon, Sunday School Superintendent, and as many as three (3) members of the congregation.  The committee shall elect from its number a Chairman and Secretary.  The former shall preside at its meetings and have general oversight of its work and the latter shall keep a faithful record of any important work, acts or transactions performed by the body.

Paragraph B:  Term

The term of office for the elected members shall be three (3) years and arranged to end alternately.

Paragraph C:  Duties

The duties of the committee shall be the recommendation of the missionary projects for support by the Church and auxiliary organizations drafting a proposed Missionary Committee Budget report at the Annual Meeting of the Church covering all missionary activities of the Church.

SECTION 2: NOMINATING COMMITTEE

Paragraph A:  Composition

        The Nominating Committee shall consist of the Pastor and Deacon Board.

Paragraph B:  Duties

        It shall be the duty of this committee to prepare a list of nominees from suggested nominees from the congregation for all offices and committees to be voted on at the Annual Business Meeting.  They shall Post this list in a conspicuous place in the church for at least two (2) Sundays preceding the election.  They shall confer with the nominees for these positions to secure their promise of acceptance if elected.

SECTION  3:  PULPIT COMMITTEE

Paragraph A:  Composition

The Pulpit Committee shall consist of the Deacon Board, Sunday School Superintendent and two (2) members of the congregation.

Paragraph B:  Term

This committee shall be in effect as required.

Paragraph C:  Duties

The duties of this committee shall be:

(1)        To bring before the Church suitable supplies for the Pastorate and care for the entertainment of the pulpit supply while they are on the field.

(2)        And when it deems wise it shall present one of the supplies as a candidate to the Church at a special business meeting, and conduct the voting upon the same.  It shall continue this procedure until a Pastor is chosen.

SECTION 4: AUDITING COMMITTEE

Paragraph A:  Composition

The committee shall consist of three (3) members of the congregation appointed at the Annual Business Meeting.

Paragraph B:  Term

The term will be determined each year at the Annual Business Meeting

Paragraph C:  Duties

They shall audit all bank accounts and certify all Treasurers’ records.  They shall present the certification of the same to the Deacon Board one (1) week prior to the Annual Business Meeting of the Church.  They shall present their report at the Annual Business Meeting of the Church.  The Church may vote at any Church Business Meeting to authorize a professional auditing firm to do the audit.  The committee shall make the proper arrangements.

SECTION 5: MUSIC COMMITTEE

Paragraph A: Composition

The Music Committee shall be formed consisting of a representative from the Deacon Board, Choir Director, Church Organist, Church Pianist, and two (2) other members elected from the membership of the Church at the Annual Business Meeting.

Paragraph C:  Duties

The duties of the Music Committee shall be:

(1)        To recommend qualified personnel for the position of Choir Director and Instrumental Accompanist.

(2)        To determine any need for additional and/or replacement of musical instruments.

(3)        To insure proper maintenance and authorized use of musical instruments.

(4)        To review, approve, and maintain all printed music acquired by the Church.

(5)        To plan special music for Church services with consultation of the Pastor.

(6)        To prepare a budget and administer annually for the music program.

(7)        To select a Head Organist and Pianist.

SECTION 6: FLOWER COMMITTEE

Paragraph A:  Composition

The Chairman of the Flower Committee shall be appointed annually by the Board of Deacons.  Additional members, as needed shall be chosen by the Chairman.

Paragraph B:  Term

The term is to be appointed at each Annual Business Meeting.

Paragraph C:  Duties

The duties of this committee shall be to provide flowers for funerals, non-maternity hospital confinements of two (2) days or more,  births within our congregation,  and oversee the placing of decorations and floral arrangements in the Church sanctuary.

SECTION 7: HOSPITALITY COMMITTEE

The Hospitality Committee, consisting of three (3) persons,  shall be appointed annually by the Board of Deacons,  and shall be responsible to arrange for hospitality for all visiting speakers and musical groups, in consultation with the Pastor.  Members and friends, (non-members) shall provide these services on a voluntary basis, by the Church.  An orderly system shall be maintained by the Committee to provide equal opportunity of service of anyone wishing to participate in this ministry.

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ARTICLE XII - SPECIAL COMMITTEES

Special Committees shall be formed as needed for a special purpose or work.  Once formed, they shall continue to function until the need or work is recognized as completed; the Church shall direct dissolution of the Committee.  All special committees shall submit oral reports at least quarterly and annually to the Church.  The Chairman of each committee is responsible to see that a copy of the minutes of each committee business meetings is given to the Church Clerk after said meeting.  The Deacons shall appoint all special committees, unless other provisions are made, and shall be responsible to the Deacon Board.  Recommendations to the Church by Special Committees shall be submitted in whiting, through the Deacon Board.  It shall be the responsibility of the Deacon Board to develop guidelines and duties for all Special Committees.

ARTICLE XIII - MEETINGS OF THE CHURCH

SECTION 1: MEETINGS

All meetings of the congregation, boards, committees, and other ministries shall be opened and closed with prayer.

SECTION 2: REGULAR MEETINGS

Regular meetings of the Church for worship and the preaching of the Gospel shall be held each Lord’s Day, morning and evening, and a mid-week prayer service shall be held each week.  Such other special meetings as the Pastor and Board of Deacons deem wise shall be held as arranged by them.

SECTION 3: ANNUAL MEETINGS

The Annual Meeting for business and the election of officers shall be held the third Saturday of January, unless otherwise arranged by the Pastor and Deacons.  In the event that the meeting is postponed or there is no meeting at the time, the officers and various chairmen shall continue in office until successors and elected or chosen.

SECTION 4: QUARTERLY MEETINGS

Quarterly Business Meetings shall be held the third Saturday of April, July, and October, unless otherwise designated by the Pastor and/or Deacons.

SECTION 5: SPECIAL BUSINESS MEETINGS

Special Business Meetings may be called at any time by the Pastor, Deacons, or at the written request of twenty-five (25) percent of the active-voting members.  If notice of business to be transacted has not been given at any previous meeting, regular Church service, or Business Meeting, or published in the Sunday Church Bulletin on a previous date: the matter of business presented must, (on the request of on third (1/3) of the voting members present)  be laid on the table at least until the next regular meeting.

SECTION 6: QUORUM

Twenty (20) percent of the active-voting members shall constitute a quorum for the transaction of any business at a properly called business meeting.

SECTION 7: ORDER OF BUSINESS

The order of business at regular business meetings shall be:

  • Devotion Exercise (Bible reading and prayer).
  • Election of presiding a officer.
  • Election of Clerk.
  • Election of Inspectors.
  • Reading and approval of minutes of the previous meeting.
  • Reports of Officers.
  • Reports of Committees.
  • Old/unfinished Business.
  • New Business.
  • Adjournment.

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ARTICLE XIV - LICENSING

Since it is our hope that spirit-filled men will be called out form among us to proclaim the Gospel of the Grace of God, such men may be given a commission to preach and to administer the ordinances.  A license may be issued by three fourths (3/4) majority of the voting members present at a regular or Special Business Meeting, provided that the Pastor and Deacons are unanimous in their conviction that the candidate has the scriptural qualifications.  All licenses shall be good for a period of three (3) years from date of issue.  The licensee may request the Church for renewal of this license.  Upon unanimous approval of the Pastor and Deacons, the Church Clerk shall be authorized to renew the license.  All licenses will be automatically revoked if an individual is walking disorderly, or is involved in any known immorality, dishonesty, public scandal, or unsoundness of doctrine.

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ARTICLE XV - ORDINATION

If the Church, upon unanimous recommendation by the Pastor and Deacons, decides that one of its male members possesses the scriptural qualifications for ordination, it shall call a Council of Ministers and Brethren to examine the qualifications of the candidate.  The decision by the Church at a regular or Special Business Meeting, to call an ordination Council Meeting must be by at least a three-fourths (3/4) majority of the members present.  Upon recommendation by the Council that the candidate be ordained, the Church shall hold an Ordination Service to act upon the recommendation and to ordain the candidate.  Should the Council recommend that the candidate not be ordained, the Church may vote to act contrary to the recommendation and ordain the candidate.  This vote must conform to the requirements of Paragraph 1 of this Article.  It is understood that while this is permissible in the Church’s autonomy, this option should be exercised only in rare and very exceptional instances.  The preferred procedure is to inform the candidate of the Councils recommendation, dismiss the Council, and re-instate action under the provisions of this Article, Paragraph 1, at a later date.  The church may rescind a member’s ordination at any time because of unsoundness of doctrine, immoral conduct, etc., by three fourth (3/4) vote of the Church members in good standing, at a regular or Special Business Meeting.  The Pastor and Deacon board shall arrange the details of calling the Council and holding the Ordination Service.  A suitable Ordination Certificate should be presented to the candidate upon ordination.

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ARTICLE XVI - CHURCH POLITY

In matters of church polity not already covered in this Constitution, the church shall be governed by the principles set forth in The New Directory for Baptist Churches by Edward T. Hiscox, D.Div.  In matters involving parliamentary procedure, Roberts Rules of Order shall be considered the authority.

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ARTICLE XVII - AMENDMENTS

SECTION 1: DOCTRINAL

The doctrinal basis of this Church, as stated in Article III of this Constitution, may not be amends or changed.

SECTION 2: OPERATIONAL

This Constitution, except for Article III, may be amended by a two-thirds (2/3) majority vote of the voting members present and voting at and Annual or Quarterly Business Meeting.  Notice of the proposed amendments shall have been presented and recorded in the minutes of a business meeting at least two(2) months prior to the vote.  A written notice, including the proposed amendments, shall be distributed to each member at least one (1) month prior to the meeting at which the action is desired.  Notice of the meeting shall be given (from the pulpit) two (2) Sundays immediately preceding the meeting.  Proposed amendments may be initiated by the Pastor, Deacons, or any ten (10) active Church members subscribing to the same by petitioning to the combined Deacon Board.

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ARTICLE XVII - NON-PROFIT ORGANIZATION

SECTION 1: DEFINITION

This Church shall be a non-prophet corporation, No member shall receive profit from the corporation, except, of course as remuneration for services rendered.

SECTION 2: DISSOLUTION

In the event of the dissolution of this Corporation, all of its debts shall be dully satisfied,  None of its assets or holdings shall be divided among the members or other individuals, but shall be irrevocably designated by corporate vote prior to the dissolution,  to such other non-profit religious corporations as are in agreement with the letter and spirit of the Articles of Faith adopted by this Church.

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Amended Records

REVISION

 January 16, 1993

        Inserting Section 18 in the Statement of Faith. (Present Trends in

Doctrine and Practice)

AMMENDED

  • July 16, 1994                Added ARTICLE VII  Section 1  Paragraph D: Vacancies
  • Jan. 31, 1998                ARTICLE VII  Section 1  Paragraph A: Officers

See attachment.

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Amendment 

ARTICLE VII - CHURCH OFFICERS AND BOARDS

SECTION 1: CHURCH OFFICERS

Paragraph A:  Officers

The elected officers of the Church shall be Pastor (or Pastors), Deacons, Trustees, Church Clerk, and Sunday School Superintendent.  The Bible clearly teaches that responsibility for the spirituality of the home and of the local church rests upon men.      (References:  Acts 6:3&4; I Peter 4:10&11, 5:1-3; I Corinthians 14:34+35; Titus 1:5-9; Ephesians 5:22, 6:9; and I Timothy 2:8, 3:13).  Therefore, in light of these scriptures, in providing officers for the government and administration of this local Church, the Pastor(s), Deacons, Trustees, and Superintendent shall be men.  No limitations of service because of implied greater of lesser spirituality should be placed upon one office as opposed to another.  The spiritual qualifications cited in this Article apply equally to all officers of the Church.

Proposed that the under lined area be amended to read as below;

ARTICLE VII - CHURCH OFFICERS AND BOARDS

SECTION 1: CHURCH OFFICERS

Paragraph A:  Officers

The elected officers of the Church shall be Pastor (or Pastors), Deacons, Trustees, Church Clerk, and Sunday School Superintendent.  The Bible clearly teaches that responsibility for the spirituality of the home and of the local church rests upon men. (References:  Acts 6:3&4; I Peter 4:10&11, 5:1-3; I Corinthians 14:34+35; Titus 1:5-9; Ephesians 5:22, 6:9; and I Timothy 2:8, 3:13).  Therefore, in light of these scriptures, in providing officers for the government and administration of this local Church, the Pastor(s), Deacon(s), and Trustees shall be men.  No limitations of service because of implied greater of lesser spirituality should be placed upon one office as opposed to another.  The spiritual qualifications cited in this Article apply equally to all officers of the Church.

Submitted and voted on at the Jan. 31, 1998 annual business meeting.